The Planning Management and Information Services Unit – Management Information Services (PMISU-MIS) Section conducted an orientation-workshop to facilitate the rollout of the newer version of the ERDB Document Tracking System (DTS) on December 12, 2016 at the ERDB auditorium.
A total of 29 participants from the ERDB Main Office attended the one-day activity. The workshop aimed to inform the participants on the new features of the updated version of the Document Tracking System, which is being used by selected staff in transferring and submitting documents among the different units/divisions in the office.
Mr. Alvin Olvida reported updates on ERDB’s information systems that are existing and/or being enhanced. Among the information systems of ERDB, he reported that the new version of the DTS, which was renamed as Document Management and Tracking System (DmTS ver. 2), is ready for testing and acceptance.
Mr. Olvida also discussed some of the features of the DmTS version 2. These features include the use of barcode scanning technology for faster receiving and searching of documents. He also mentioned that all employees registered in the ERDB Captive Portal will have access to the DmTS.
Other new features and functions include user profile editing capability, a new intuitive dashboard, ability to upload documents, and simple report generation. Additionally, the users can remove and/or add tracks and can receive documents for their respective units/sections.
Afterwards, Mr. Jerry De Mesa demonstrated how to operate the DmTS, from the registration and updating of accounts to using the new system to track and check documents coming in and out of the offices. Mr. De Mesa reminded the participants to take note of the number of documents that should be received and forwarded by the office through the dashboard. Mr. De Mesa also discussed the process in forwarding and receiving the papers from one office to another using the barcode technology.
During the activity, the participants gave their suggestions on how to improve the forms. Then, in the afternoon session, a drill on using the DmTS system with the participants was conducted. Jonathan Alexander DJ. Galang, PMISU