In line with the development and scheduled roll-out of the information systems under the ENRIS (ENR Information System) Project of DENR, a 3-day orientation-workshop on ENR RDE Information System (ERDIS), ERDB Technology Generated Information System (ETGIS) and Monitoring and Evaluation System (M&E) was conducted on 31 August to 2 September 2016 at the ERDB Auditorium.
A total of 37 trainees from ERDB Main Office and Research Centers participated in the learning event sponsored by the DENR Central Office-Knowledge and Information Systems Service (KISS) and spearheaded by the Planning Management and Information Services Unit-Management Information System (PMISU-MIS). KISS and Pointwest Technology Corporation (PTC) representatives, headed by Director Bresilda M. Gervacio were present during the occasion. The PMISU-MIS staff served as trainers for the three information systems.
The orientation-workshop aims to fully equip the target users from the ERDB Main Office and the Research Centers on the use and application of the ERDIS, ETGIS and M&E Systems. The concept behind its development was basically to automate the process flow of handling R and D documents. The three were among the thirteen (13) Information Systems (ISs) including that of the other bureaus and attached agencies of DENR, originally submitted for development to form part of the ENRIS Project launched in 2014. The Project, organized by the Project Change Management and Steering Committee headed by the Undersecretary for Administration and Information System, Atty. Ernesto D. Adobo, Jr. with Director Bresilda M. Gervacio of KISS as co-chair, aimed to come up with a centralized information system involving all offices, bureaus and line agencies of the Department with Information and Communication Technology (ICT). DENR engaged the service of Pointwest Technologies Corporation (PTC) for the ENRIS Project.
The PMISU OIC Chief, For. Marie Abbie Gail Dela Cueva, delivered the opening message wherein she reiterated the importance of rolling out and utilizing the information system so as to maximize resources invested on its development. Director Gervacio agreed on this and explained the purpose behind the development and automation of the information system which is for accountability and transparency. She then presented a topic about KISS and the DENR Change Management Committee for Projects on ICT (CHAMP-IT) including their functions as well as the DENR Information Systems Strategic Plan (ISSP) in which the conduct of the orientation-workshop is part of. She also laid down the future plans of the Department to support ERDB in further upgrading its ICTs. This includes the provision of computer units for the research centers in which a budget is already available. Likewise, she announced that there would be an updating of the ISSP and, therefore, encouraged ERDB to submit an ICT plan for CY 2017.
The trainers led the participants through a walk-through of the three (3) systems to familiarize them with their different functionalities. The participants had a first-hand learning experience on the use of the systems during the “simulation/hands-on” exercises to include creating concept proposal, assigning evaluators, reviewing projects, creating technologies and uploading of monitoring and evaluation documents. Enough time was also provided for the open forum to accommodate queries from the participants on the issues and problems encountered in the use of the systems. Ms. Vannessa Villapando, the PTC Representative said that she had noted all the concerns and assured that all of these will be addressed.
As a next step, the systems will be rolled out to the Research Centers in the near future. However, the issue on internet connectivity should have to be addressed first. The representatives from KISS, Mr. Joselito Martin advised the Research Centers to come up with a plan to include the target, activities, date and budget concerning their ICT needs and the schedule of the roll-out.
The guidelines on the three systems will also be drafted in the ERDB Main Office. The Orientation-Workshop was concluded through a closing ceremony wherein the Assistant Director thanked the management of DENR and is positive that a system is one way of providing the full information to realize its service to the clienteles and ordinary Filipino citizen. Marie Abbie Gail L. Dela Cueva & Christina V. Mate, PMISU